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How to Import Windows Mail or Outlook Emails Into Gmail

Migrate your emails into Gmail with these simple steps

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on February 4, 2022 Tweet Share Email Tweet Share Email Email Gmail Yahoo! Mail

What to Know

Easiest: Right-click the message > select Move > choose a folder from your Gmail account.Next easiest: Select the messages > hold down the Ctrl key and drag the highlighted messages to your Gmail account.
This article explains how to import your emails into Gmail from another email service from within Windows Mail or Outlook for Windows 10.

Import Windows 10 Mail into Gmail

To move messages between accounts in Windows Mail: Open the email account that has the emails you want to migrate to Gmail. Select any messages you want to copy to Gmail. Hold down the Shift key as you make your selection to choose multiple messages at once. Use the keyboard shortcut Ctrl + A to select all emails in a folder. Hold down the Ctrl key, then click-and-drag the highlighted messages on top of your Gmail account in the left pane to reveal a list of folders. Drop the messages into your Gmail folder of choice. If you don't hold down Ctrl, the emails will be moved into Gmail instead of copied. Another way to copy emails into Gmail is to right-click the highlighted message and select Move, and then pick a folder from your Gmail account. If all the messages you've imported into Gmail are marked as unread, you can quickly mark them as read to avoid having them clutter up your Gmail account.

Import Outlook for Windows 10 Mail to Gmail

The process for moving messages between accounts is the same in Outlook, but the interface in a little different: Open the email account that has the emails you want to migrate to Gmail. Select any messages you want to copy to Gmail. Hold down the Shift key as you make your selection to choose multiple messages at once. Use the keyboard shortcut Ctrl + A to select all emails in a folder. Hold down the Ctrl key, then click-and-drag the highlighted messages into a folder under your Gmail account in the left pane. If you don't hold down Ctrl, the emails will be moved into Gmail instead of copied. Another way to copy emails into Gmail is to right-click the highlighted message and select Move > Copy to Folder, and then pick a folder from your Gmail account.

How Does This Work

To migrate emails from other accounts into Gmail, you must first set up both accounts in the email client of your choice (e.g., Windows Mail or Outlook). Be sure to use the Gmail IMAP settings when setting up that account. You might also want to make a new folder in Gmail specifically for your imported messages. As long as your Gmail account is set up to communicate with the Gmail IMAP server, anything you do to Gmail on your computer will sync with the online version. As a result, any emails you copy to Gmail from your other accounts will be uploaded to your online version of Gmail. The next time you read your Gmail messages from the Gmail mobile app or website, you'll see those same messages that used to be stored only in Outlook or Windows Mail. Though not as smooth, an alternative method is to use Thunderbird. To do that, you have to first import the messages from Outlook or Windows Mail into Thunderbird and then copy the Thunderbird messages into Gmail. Aside from manually copying all new messages into Gmail each time they come in, you can also set up your email client to forward messages to Gmail automatically or configure Gmail to check mail from your other account(s). If you have messages in Outlook that you want to copy over to Gmail, all you have to do is select them and copy them into your Gmail account. How to Move or Copy Mail From One Gmail Account to Another Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Access Free Windows Mail in Gmail How to Purge Deleted Outlook Email How to Export Emails From Outlook How to Forward Windows Live Hotmail to Gmail How to Retrieve Archived Emails in Gmail How to Save an Outlook Email as a PDF How to Remove Paragraph Symbols in Outlook How to Forward an Email as an Attachment in Outlook How to Recover Deleted Emails in Outlook How to Import AOL Messages and Contacts Into Gmail How to Migrate Yahoo Mail and Contacts to Gmail How to Import Mail and Folders From Gmail to Outlook.com How to Recover Mail From the Outlook Junk Mail Folder How to Delete Email Accounts in Outlook or Windows Mail How to Move Email Messages in Outlook How to Create New Folders to Organize Mail in Outlook Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies