How to Use a Special Signature for Replies and Forwards in Outlook GA S REGULAR Menu Lifewire Tech for Humans Newsletter! Search Close GO Software & Apps > MS Office

How to Use a Special Signature for Replies and Forwards in Outlook

Use a special signature when you reply or forward a message

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on November 17, 2021 Reviewed by Michael Barton Heine Jr Reviewed by Michael Barton Heine Jr Michael Heine is a CompTIA-certified writer, editor, and Network Engineer with 25+ years' experience working in the television, defense, ISP, telecommunications, and education industries. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

For replies, go to File > Options > Mail > Signatures. In Signatures and Stationery, select Replies/forwards and choose a signature.For a single reply or forward, open email and select Reply or Forward. Go to Message, select Signature > Signatures, and select a signature. An email signature automatically places your brand, name, or contact information at the end of your email correspondence, making it easy for people to reach you. This article explains how to use a special signature for replies and forwards in Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

How to Use a Special Signature for Replies in Outlook

Creating and using a signature in Microsoft Outlook is easy. However, Outlook only adds a signature to new email messages. When you want to automatically append your signature to replies or to messages you forward, edit the Outlook options. To use a new signature for replies and forwards in Outlook, create the email signature before you begin. Go to the File tab. Select Options. In the Outlook Options dialog box, select the Mail tab. In the Compose messages section, select Signatures. In the Signatures and Stationery dialog box, select the Replies/forwards drop-down arrow. Choose the signature you want to add to messages you reply to or forward to other recipients. Select OK to apply the changes and close the Signatures and Stationery dialog box. Select OK to close the Outlook Options dialog box.

Use a Special Signature for a Single Reply or Forward

You don't have to establish a default signature for all replies and forwarded email messages. Instead, you can opt to add a signature manually as needed. Open the email message you want to reply to or forward, then select Reply or Forward to open a new message window. Select the Message tab. Select Signature and then choose Signatures from the drop-down list. The Signatures and Stationery dialog box opens. Select your signature in the Select Signature to Edit box. If you have more than one signature, select any of the signatures listed. Select OK. The signature appears in your reply or forwarded message. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Forward an Email as an Attachment in Outlook How to Export Emails From Outlook How to Set up Your Hotmail Signature in Outlook.com How to Insert a Link Into an Email With Outlook Using Rich HTML in an Outlook.com Signature How to Change the Default Font and Size in Outlook How to Use an Image for an Outlook Signature How to Change the Email Signature in Outlook for iOS How to Fix It When Outlook Spell Check Is Not Working Create and Use Email Templates in Outlook How to Recall an Email in Outlook Learn How to Properly Redirect an Email in Outlook Forward Multiple Emails Individually in Outlook How to Set up an Email Signature in GoDaddy Webmail How to Add an Image to Your Gmail Signature How to Reply to an Email in Yahoo Mail Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies