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How to Create a Mailing List in Outlook

Create contact lists that let you email multiple recipients at once

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on July 13, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

First, go to Home and select New Items > More Items > Contact Group. Name the group.Then, go to the Contact Group tab and select Add Members > From Outlook Contacts.Finally, select a contact from the list and select Members to add them to the group. Add additional members to the group as needed. This article explains how to create a mailing list in Outlook. Mailing lists, also called contact lists and contact groups, group together multiple email addresses under an alias so that it's easier to send a message to all members of that list. Instructions apply to Outlook 2019, 2016, 2013, 2010, Outlook for Microsoft 365, and Outlook.com.

Create a Contact Group in Outlook

Mailing lists are called contact groups in Outlook. Follow these steps to create a contact group and then add members to it in Outlook 2019, 2016, 2013, and Outlook for Microsoft 365. Go to Home and select New Items > More Items > Contact Group. Get to Contact Group quicker with the shortcut Ctrl+Shift+L. In the Contact Group dialog box, place the cursor in the Name text box and type a name for the contact group. Go to the Contact Group tab and select Add Members > From Outlook Contacts. In the Select Members: Contacts dialog box, select a contact from the list, then select Members to add them to the group. Add additional members to the group as needed. Select OK to return to the Contact Group dialog box. Select Save & Close.

Create a Contact Group in Outlook 2010

Creating a contact group in Outlook 2010 is similar to later versions, but there are some differences. Click Contacts. For a keyboard shortcut to Contacts, press Ctrl+3. In the Name text box, enter a name for the contact group. Go to the Contact Group tab and click Add Members. Select the contacts you want to add to the group. Click Members to add the selected contacts to the group. Click OK to return to the Contact Group dialog box. The contacts included in the group are listed. Click Save & Close.

Create a Contact List on Outlook com

Log in to your Outlook.com account, and follow these directions to create a contact list. Select the Office Application Launcher at the top-left corner of the Outlook.com page, then select People. Some users may need to select All apps in order to see the People option. Select the New Contact dropdown arrow, then select New contact list. Enter a name and a description for the group (only you will see this information). In the Add email addresses text box, type the name or email address of a contact you want to add to the list. Suggestions are generated from your contacts and display in a dropdown list. Either select a suggested contact to add them to the list, or enter an email address and select Add if the contact doesn't exist in your address book. When you've added everyone to the list, select Create.

How to Change Outlook com Contact Lists

To modify a contact list after it is created: Open the Office Applications Launcher and select People. Select All contact lists, choose the contact list you want to change, and select Edit. Edit your contact list by adding or removing contacts, altering the description, or changing the name of the list. After you've made all the changes, select Save.

How to Delete Outlook com Contact Lists

To delete a contact list: Deleting a contact list does not delete the individual contacts in the list. Open the Office Applications Launcher and select People. Select All contact lists, then choose the list you want to delete. Select Delete. In the confirmation window, select Delete. The contact list is removed. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Add Members to a Distribution List in Outlook How to Delete an Address From the Outlook Autocomplete List How to Create an Outlook Group of Contacts How to Create a WhatsApp Group How to Open Your Outlook.com Address Book How to Purge Deleted Outlook Email How to Import Outlook Contacts Into Apple Mail How to Export Emails From Outlook How to Forward an Email as an Attachment in Outlook How to Send Group Emails on Your iPhone or iPad How to Create a vCard in Microsoft Outlook How to Clear the Outlook Cache How to Create a Group for List Mailing in macOS Mail Forward Multiple Emails Individually in Outlook How to Fix Outlook Search When It's Not Working How to Print Your Outlook Address Book Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies