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Filter One Sender's Mail to a Certain Folder in Outlook

Manage your messages with personalized folders for important email

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on December 2, 2020 Reviewed by Christine Baker Reviewed by Christine Baker Christine Baker is a marketing consultant with experience working for a variety of clients. Her expertise includes social media, web development, and graphic design. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Open an email and select Message > Rules > Create Rule. Select From > Move the item to folder, then choose or create a folder.Outlook.com: Settings > View All > Mail > Rules > Add New Rule. Select From, enter the email, select Move to, and choose a folder. This article explains how to create a rule in Microsoft Outlook or Outlook.com that files all mail from a specific address to a certain folder. Instructions apply to Outlook 2019, 2016, 2013, 2010, 2007; Outlook for Microsoft 365; and Outlook on the web.

How to Forward Emails to a Folder in Outlook 2019 and 2016

To send messages from a particular sender to a designated folder: After you make a rule on your computer or Outlook.com, it's saved and applies on the other platform. Open an email from the sender whose messages you want to filter. Go to Message and select Rules > Create Rule. In the Create Rule dialog box, select the From [sender] check box. In the Do the following section, select the Move the item to folder check box. In the Rules and Alerts dialog box, choose the folder where incoming messages from the sender will be moved. To create a new folder, select New, enter a name for the folder, and select OK. Select OK when you're done. New emails you receive from the specified sender are stored in the folder you selected.

How to Filter Emails in Outlook on the Web

To send messages from a particular sender to a designated folder using the web version of Outlook for Microsoft 365: Sign in at Outlook.com and select Settings (the gear icon in the upper-right corner). Select View all Outlook settings. In the Settings window, go to Mail, select Rules, then choose Add new rule. Enter a name for your rule. Select the Add a condition dropdown arrow, select From, then enter the sender's email address. Select the Add an action dropdown arrow, choose Move to, then select the target folder. Select Save. Incoming emails from that sender automatically move to the folder you selected.

How to Forward Emails to a Folder in Outlook 2013

Forwarding incoming emails to a specific folder in Outlook 2013 is very similar to later versions of Outlook, with some small variations. Follow these steps to create a similar rule in Outlook 2013. Open the email from the sender you want to filter.Go to the Home tab.Select Rules > Always Move Messages From: [Sender].Highlight the target folder.Select OK.

How to Filter Emails in Outlook 2010 and Outlook 2007

To instruct Outlook 2010 and Outlook 2007 to file a particular sender's messages automatically: Right-click a message from the sender whose messages you want to filter.In Outlook 2010, select Rules > Create Rule. In Outlook 2007, select Create Rule then select the From Sender check box.Select the Move the item to folder check box.Choose Select Folder.Highlight the desired target folder.Select OK twice to finish. To move all existing messages from the sender located in the current folder to the filter's target folder, select the Run this rule now on messages already in the current folder check box and select OK. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Set Up an Incoming Mail Filter in Windows Live Hotmail How to Export Emails From Outlook Forward Multiple Emails Individually in Outlook How to Add Your Outlook.com Email to Outlook for Windows How to Forward an Email as an Attachment in Outlook How to Recall an Email in Outlook How to Forward Outlook Mail to Another Email Address How to Streamline Conversations in Outlook How to Purge Deleted Outlook Email How to Create New Folders to Organize Mail in Outlook Learn How to Properly Redirect an Email in Outlook How to Find All Mail From a Sender Quickly in Outlook How to Recover Mail From the Outlook Junk Mail Folder How to Change the Default Font and Size in Outlook How to Download Only the Headers for Large Messages in Outlook How to Hide Strikethrough Messages in Outlook Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies